Project Plan

University’s election system is an internal system used to run online elections for all kinds of ballots and for different collections of staff and students. The existing election system (below referred to as “the system” or “system”) is deemed to be unsustainable, very dependent on manual implementation and does not meet the architectural standards of CQUniversity`s IT unit. A decision has been made to replace the current election system with a new system which is more reliable, efficient, intuitive, less costly to maintain and meets ITD’s 1architectural guidelines. The new election system will eventually be integrated into the current Student Handbook for resource reuse and ease of maintenance. However, because this project also serves the purpose of being a real life practical project for course COIT23004, the end deliverable will be extracted into a standalone application for the demonstration of developing multi-tiered software.

1 Objectives and Constraints

1.1 Objectives

The objective of this project is to replace the current election system with a new system which is more reliable and efficient in performance, more intuitive in design, less costly to maintain and abide by ITD’s architectural guidelines. Through this integrative capstone project, students’ ability of applying skills developed in previous IT courses will be thoroughly assessed at the same time challenging students’ ability of self-learning, project management, team working, problem solving, effective communication and other relative skills which will all be valuable in future workplaces.

The new election system should meet the following requirements:

Voters should be able to:

•Login and view assigned polls

•Vote for a candidate or a combination of candidates for designated polls

•Log off the system

Administrators should be able to:

•Create/view/edit/delete polls

•Assign candidates/options to polls with accompanying “user spiel” or explanation of each option

•Assign polls to eligible voters through imports of staff or student

•Close and declare winners of polls

1 ITD refers to CQUniversity’s Information and Technology Division.

Initial non-functional (system) requirements:

•Security must be appropriate

•Authentication and authorisation must be appropriate

•Framework and language must be appropriate

•User interface must be responsive and intuitive, in line with the look and feel of CQUniversity’s branding and meet the architectural guidelines of ITD

•System must be fast, efficient and reliable in terms of performance

•Database design must be normalised

•Import scripts (student/staff data) must be functional, accurate and efficient

•Code must be documented, readable and meet CQUni standards

1.2Constraints

Time and staff resource are the major constraints. Timeline of this project must be aligned with deadlines specified in the course profile of COIT23004. Staff resource assigned to this project includes two developers: Alice and Julinette. However, Julinette will not join the team until early September to help out the implementation.

Cost of this project is the labour cost of developers. Time allocated for this project is ten hours per week however this is subject to change in need of the project.

Performance (scope and quality) is preferably to be remained high standard yet can be adjusted to meet timelines.

Based on the analysis of the above constraints, a project priority matrix is presented below:

Figure 1 Project Priority Matrix2

2 Larson, EW, Honig, B, Gray, CF, Dantin, U & Baccarini, D 2014, Project management: the managerial process, 1st edn, McGraw-Hill Education, North Ryde, NSW.

As shown in figure 1, time is the constraint, cost is acceptable and therefore performance can be enhanced within the constraint of time and the flexibility of cost. Time is the first priority in this project, performance second and cost the last.

2 Hardware and Software Requirements

Hardware requirements:

•PC/Laptop with Windows 7 OS installed

•Processor Intel® i5 or equivalent

•RAM 4G or above

•HDD 100G or above

•Internet access

Software requirements:

•Sublime Text 2 Version 2.0.2

•CakePHP

•WampServer Version 2.2 (includes Apache, MySQL and PHP)

•Web browser that supports HTML5

•Tortoise SVN

•MS Office Pack

•MS Project

•MS Visio

•Adobe Reader X

•Bootstrap 2

3 Project Organisation

Client: CQUniversity

Client Representative: Lily Li

Project Owner: ITD

Project Manager: Luke Parsons

Business Analyst: Alice Hu

User Interface Designer: Alice Hu

Software Developer: Alice Hu, Julinette Carillo

Software Tester: Alice Hu

Project Evaluator: Dennis Jarvis, Lily Li

4 WBS

Below is the Work Breakdown Structure for this project:

5 Schedule

Below is the project schedule exported from MS Project:

Task Name

Duration

Start

Finish

Predecessors

Resource

Names

New Election System

63.13

Mon

days

30/06/14

Thu 25/09/14

Phase I - Planning

13.63

Mon

days

30/06/14

Thu 17/07/14

Meet with project

Mon

manager

1 hr

30/06/14

Mon 30/06/14

Alice Hu

Meet with client

Mon

representative

1 hr

30/06/14

Mon 30/06/14

Alice Hu

Confirm system

architecture, language and

Mon

development environment

1 hr

30/06/14

Mon 30/06/14

Alice Hu

Leadtime of gaining

approval from course

Mon

3,4,5

coordinator

5 days

30/06/14

Mon 7/07/14

Alice Hu

Identify problems with

51

current system

1 hr

Mon 7/07/14

Mon 7/07/14

Alice Hu

Develop project plan

8 days

Mon 7/07/14

Thu 17/07/14

7

Alice Hu

Present to client

1 hr

Thu 17/07/14

Thu 17/07/14

52

Alice Hu

Phase II - Analysis

Wed

2

9.25 days

Thu 17/07/14

30/07/14

Identify functional and

non-functional

requirements

2 days

Thu 17/07/14

Mon 21/07/14

Alice Hu

Construct progress

report 1

1 hr

Thu 24/07/14

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