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To ensure that the purchase of raw materials, packaging and services which are
critical to product safety, legality and quality are monitored, understood and managed.
This procedure applies to the suppliers of all raw materials and packaging and includes direct supplier, third party suppliers and critical service providers.
The Technical Manager is responsible for approving all suppliers of raw materials, packaging, third party suppliers and critical service providers and completing reviews dependant upon risk.
The purchasing department is responsible for purchasing from suppliers which are on the approved supplier list (Ref: Appendix C). The Technical Manager must be informed if they are to consider a new supplier.
The NPD team are responsible for adhering to this supplier approval procedure when sourcing new ingredients for NPD projects.
Supplier self assessment and consequent supplier assessment is carried out whenever a new supplier is considered. Suppliers are then reviewed periodically by the Technical Manager at a frequency determined by risk.
Low Risk – Every 3 years
Medium Risk – Every 2 years
High Risk – Annually
No 3rd party accreditation
No history with supplier
Previous supplier history
3rd party accreditation
Unapproved Suppliers/ Exceptions
Where XXXXXX wishes to use a non approved supplier and approved suppliers cannot provide the correct service, an unapproved supplier will be permitted to supply an ingredient, packaging or service providing they comply with the following points:
If further batches of the raw materials are then agreed, the supplier must go through the approval process.
Management of Suppliers of Services
Service Contract Required
Review Method/ Frequency
Members of British Pest Control Association (BPCA).
Defined service contract.
Training records for Biologist and Technician provided.
MSDS and material specifications provided.
As per internal audit schedule
Supplier Self Audit Questionnaires, supplier audit (high risk garments).
HACCP, Segregation procedures, MSDS, Contract
As per risk assessment (Supplier Approval Procedure)
Chemical specification/MSDS/approval (suitable for use in food production areas).
Cleaning validation and verification.
Contracted servicing and maintenance of equipment
Specifications for maintenance equipment (e.g food lube) – food grade
Transport and distribution
Supplier Self Audit Questionnaires, Contracts, Global Standard for Storage and Distribution.
Off-site storage of ingredients, packaging and products
Supplier Self Audit Questionnaires, Supplier audit.
Recognised laboratory accreditation (UKAS) or operate in accordance with the requirements and principles of ISO 17025
EHO approval (if separate from site approval). Audit. HACCP
Waste management licence.
EHO licence. Contract. Recycling certificate
Any service supplier non conformances are documented on the Supplier Complaints Log (Ref: Appendix B SOP 3.5.2) and reviewed for trends on a monthly basis and reported at Management Review meetings.
Management of Outsourced Processing